Your safety register, always up to date and audit-ready

A safety register is a legal requirement for every site and is part of the regulatory passport. Noma HSE and Noma+ HSE turn it into a digital register that is always up to date, can be shared in one click, and remains available even when an auditor arrives earlier than expected.
Safety Register
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Your challenges 

A legal requirement still managed on paper

Every site must keep a safety register. It includes general information about the site and its activities, safety staff, and their qualifications and refresher training, safety instructions linked to equipment, and the full history of inspections, works and events on the site. Its main purpose is to prove that regulatory requirements, such as electrical inspections, fire extinguisher checks, fire alarm tests, and evacuation drills, have been met, and that identified non-conformities have been resolved within a reasonable time. However, in most sites, this information is still kept in small red binders.

01

Reports become scattered over the years

An electrical inspection report from 2025, another from 2026 that replaces it, and a third still left in a drawer: in a building that receives around 15 reports every year, documents move from one department to another. On audit day, teams have to chase each one down.

02

Compliance cannot be checked at a glance

With a paper binder, checking whether everything has been completed, whether an expected report from June is still missing, or whether a provider needs to be contacted means opening every section one by one. Without an overview, this process depends entirely on the site manager’s memory.

03

A risk that goes beyond safety alone

A poorly managed register creates a risk for employees and the building, but also a financial and reputational risk in the event of an incident, and a legal risk for the site manager. For public buildings, the situation is even more direct: a fire safety commission visits every three to five years, reviews the register, and gives a positive or negative opinion on continued operations. In some cases, this can lead to closure of the site.

Synidia’s answer

A safety register that proves compliance instead of becoming a burden

Noma HSE and Noma+ HSE help customers create and maintain their safety register. Inspection reports are automatically stored in the right place, a new report replaces the previous one without duplicate data entry, and the complete register remains available and shareable within seconds as a PDF generated in one click.

This approach is based on 40 years of expertise in maintenance and inspection software. With both industrial customers and public buildings, Synidia has seen how time-consuming and stressful the management of a safety register can be when it is still on paper. Noma HSE and Noma+ HSE digitalize this requirement to make compliance as easy to prove as it is to manage.

40 years of CMMS expertiseApave ecosystem24/7 Service Desk

Comprehensive software

From regulatory inspection to an audit-ready safety register

The register covers the complete process, from the requirement to complete an inspection to its presentation to an auditor or safety commission, including the tracking of non-conformities and the sharing of information with the right people.

Key point #1

A digital safety register generated in one click

No more reorganizing a binder after every new report. Noma HSE and Noma+ HSE automatically store every inspection in the right place and generate an up-to-date PDF register within seconds, ready to be presented at any time.

  • Automatic filing of inspection reports
  • New reports replace old ones without duplicate data entry or manual filing
  • Register available in one click, in digital or printable format

Key point #2

Qualifications, instructions, and inspections in one place

Safety staff qualifications and refresher training, instructions linked to equipment, and the complete history of inspections, works and events: everything required in the safety register is centralized in one tool.

  • Tracking of safety staff qualifications and refresher training
  • Safety instructions linked to each piece of equipment
  • Complete history of inspections, works, and events

Key point #3

Track non-conformities from detection to resolution

Unlike paper, which only shows whether something is completed or not, Noma HSE and Noma+ HSE also show actions that are still in progress. This helps prove to an auditor that corrective actions started before the inspection date and were not launched urgently the day before the visit.

  • View of non-conformities currently being resolved, not only completed ones
  • Evidence that corrective actions started before the audit
  • Complete history available in the event of an accident or internal audit

Key point #4

The right document, for the right person, at the right time

Instead of sharing a complete binder or paper copies, Noma HSE and Noma+ HSE let you share only the useful information: a non-conformity that needs resolving or an observation that needs prioritizing, without the risk of data-entry errors or lost pages.

  • Targeted sharing of reports and non-conformities with the right people
  • Automatic separation of report content according to the recipient
  • No risks linked to paper copies or manual data entry

Key point #5

Available when you need it, wherever you are

A safety commission usually gives notice before its visit. The register can be exported and sent in advance, with direct links to the reports. Hosted on a secure, sovereign and redundant cloud platform, the data remains available even in the event of a local outage, or fire or water damage that would have destroyed a paper binder.

  • Register sent before a safety commission visit, with remote access to reports
  • Secure, sovereign, redundant cloud hosting
  • Data protected even in the event of an incident on site

A safety register connected to your inspection bodies and CMMS

The safety register does not work alone. It receives reports from your inspection bodies and connects to the CMMS already used by your teams.

  1. Automatic import and reading of reports
    Whatever the inspection body, Apave or another provider, Noma HSE and Noma+ HSE import the reports and automatically extract the observations, without waiting for or depending on a dedicated connector for every provider.
  2. Connection to your CMMS
    Identified non-conformities can be sent to the customer’s CMMS for resolution. The related history, including who completed the work and when, is then sent back to the register. Noma+ HSE offers even greater flexibility, with configurable connectors to the CMMS solutions already used by the customer.
  3. Integration services
    Our integration teams in France and North Macedonia support the configuration of the register, the import of existing history, and the connection to your inspection bodies and information system.

Ready to take control of your regulatory compliance?

Talk to our experts about your inspection reports, non-conformities, deadlines and monitoring needs. We’ll get back to you within 48 hours.

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